Cookies Policy

1. Introduction

Welcome to Sicknote.com. This Cookies Policy explains how Sicknote OÜ (“we,” “us,” or “our”) uses cookies and similar tracking technologies when you visit our website at https://sicknote.com (the “Site”) from the United Kingdom.

This policy is designed to comply with UK data protection law, including the Privacy and Electronic Communications Regulations 2003 (PECR), the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (DPA 2018), and the Data (Use and Access) Act 2025 (DUA Act 2025).

By using our Site, you acknowledge that you have read and understood this Cookies Policy. Where we require your consent to place cookies, we will ask for it when you first visit our Site.

2. UK Legal Framework

The use of cookies in the UK is governed by several pieces of legislation that work together to protect your privacy:

3. What Are Cookies?

Cookies are small text files that are stored on your device (computer, tablet, or mobile phone) when you visit websites. They are widely used to make websites work more efficiently, provide information to website owners, and enhance your browsing experience.

3.1 How Cookies Work

When you visit our Site, cookies may be placed on your device. These cookies allow us to:

• Remember your preferences and settings
• Keep you signed in to your account
• Understand how you use our Site
• Improve our services based on usage patterns
• Provide relevant content and, where you consent, marketing

3.2 Similar Technologies

PECR applies not only to cookies but to any technology that stores or accesses information on your device. This includes:

• Web beacons/pixels: Small graphic images embedded in web pages or emails
• Local storage: Data stored in your browser that persists after you close it
• Session storage: Data stored temporarily during your browsing session
• Device fingerprinting: Techniques that identify your device based on its characteristics
• Tracking scripts: Code that monitors your activity across websites

Throughout this policy, references to “cookies” include these similar technologies unless stated otherwise.

4. Types of Cookies

4.1 By Duration

4.2 By Source

5. Cookies We Use

We categorise the cookies on our Site into four main types:

5.1 Detailed Cookie List

Below is a list of the main cookies used on our Site:

This list is regularly updated. For the most current information, please check our cookie consent tool.

6. Third-Party Cookies

Some cookies on our Site are placed by third parties. We use trusted third-party services to help us operate our Site and provide our services:

6.1 Third-Party Services

We do not control third-party cookies. Please refer to the relevant third party’s privacy policy for more information about how they use cookies.

6.2 International Data Transfers

Some of our third-party service providers are based outside the UK. Where personal data collected through cookies is transferred internationally, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements. For more information, see our UK Privacy Policy.

7. Your Consent

7.1 How We Obtain Consent

Under PECR, we must obtain your consent before placing non-essential cookies on your device. When you first visit our Site, you will see a cookie banner that:

• Clearly explains that we use cookies
• Provides options to accept or reject different categories of cookies
• Gives equal prominence to “Accept” and “Reject” options
• Does not use pre-ticked boxes or assume consent
• Links to this detailed Cookies Policy

7.2 Valid Consent Under UK Law

For consent to be valid under UK GDPR and PECR, it must be:

• Freely given: You must have a genuine choice and not be penalised for refusing
• Specific: Consent must be given for each purpose separately
• Informed: You must understand what you are consenting to
• Unambiguous: Consent requires a clear affirmative action (e.g., clicking “Accept”)

7.3 Withdrawing Consent

You can withdraw your consent at any time. Withdrawing consent is as easy as giving it. You can:

• Click the “Cookie Settings” link in our website footer
• Use the cookie management tool to update your preferences
• Adjust your browser settings to delete or block cookies

Please note that withdrawing consent does not affect the lawfulness of processing based on consent before withdrawal.

8. Managing Your Cookies

8.1 What Happens If You Disable Cookies?

If you choose to disable or reject cookies:

• Essential cookies: Cannot be disabled; the Site will not function without them
• Functional cookies: Some features may not work as intended
• Analytics cookies: We won’t be able to improve our Site based on your usage
• Marketing cookies: You may still see advertising, but it won’t be tailored to you

9. Browser Settings

Most web browsers allow you to control cookies through their settings. You can:

• Delete all cookies from your browser
• Block all cookies or only third-party cookies
• Set your browser to notify you when a cookie is set
• Browse in “private” or “incognito” mode

Here are links to cookie management instructions for popular browsers:

9.1 Do Not Track

Some browsers offer a “Do Not Track” (DNT) feature. There is currently no universal standard for how websites should respond to DNT signals. We will update this policy if a standard is established.

9.2 Opt-Out Tools

You can also opt out of certain third-party cookies using industry opt-out tools:

• Google Analytics: Google Analytics Opt-out Browser Add-on
• Your Online Choices: www.youronlinechoices.com/uk (for advertising cookies)

10. Your Rights

Under UK GDPR, where cookies collect personal data, you have rights including:

• Right of access: Request a copy of the personal data collected via cookies
• Right to rectification: Request correction of inaccurate data
• Right to erasure: Request deletion of your data in certain circumstances
• Right to object: Object to processing based on legitimate interests
• Right to withdraw consent: Withdraw consent at any time

To exercise these rights, please contact us using the details in Section 12 or see our UK Privacy Policy for more information.

11. Changes to This Policy

We may update this Cookies Policy from time to time to reflect changes in:

• The cookies we use
• Applicable laws and regulations
• ICO guidance and enforcement priorities
• Our business practices

Any changes will be posted on this page with an updated “Last Updated” date. If we make significant changes, we will notify you through our Site or by other appropriate means, such as displaying a new cookie banner.

We encourage you to check this page periodically to stay informed about our use of cookies.

12. Contact Us

If you have any questions about this Cookies Policy or our use of cookies, please contact us: